Payroll Withholding Returns
The following information is provided as an overview of the payroll withholding tax filing requirements for Jessamine County. You can access the quarterly payroll withholding return form and the annual reconciliation form from this page. If you are looking for information regarding another local tax subject, please click here and return to the Occupational Tax Office homepage.
Who is responsible for reporting occupational tax payroll withholdings?
What is the payroll withholding rate?
The payroll withholding rate is 1% and is imposed upon wages earned throughout Jessamine County including wages earned within the city limits of Nicholasville or Wilmore.
Is the payroll withholding tax imposed on net or gross wage earnings?
Wages, salaries, commissions, or any other form of remuneration paid or payable by an employer for services performed by an employee, which are required to be reported for federal income tax purposes and adjusted as follows:
- Include any amounts contributed by an employee to any retirement, profit sharing, or deferred compensation plan, which are deferred for federal income tax purposes under a salary reduction agreement or similar arrangement, including but not limited to salary reduction arrangements under § 401(a), 401 (k), 402(e), 403(a), 403(b), 408, 414(h), or 457 of the Internal Revenue Code; and
- Include any amounts contributed by an employee to any welfare benefit, fringe benefit, or other benefit plan made by salary reduction or other payment method which permits employees to elect to reduce federal taxable compensation under the Internal Revenue Code, including but not limited to § 125 and 132 of the Internal Revenue Code.
What are the due dates for employers reporting and paying the payroll withholding tax?
Payroll withholding returns (Form JCOT-1)are required to be reported and paid quarterly as follows:
- Quarter ending 03/31 due on or before 04/30
- Quarter ending 06/30 due on or before 07/31
- Quarter ending 09/30 due on or before 10/31
- Quarter ending 12/31 due on or before 01/31
Annual Reconciliation (Form JCOT-R) and copies of federal form W2s are due on or before 02/28.
How and where do I make tax payments?
All payments should be made payable to the Jessamine County Fiscal Court and sent to the Occupational Tax Office, 105 Court Row, Nicholasville, KY 40356.
You may also make payments with a credit/debit card by visiting in person or by phone.
What do I do if I am filing late? Will I be charged penalty and interest?
If the due date for filing a return has passed, file the return as soon as possible. Penalty is assessed at 5% per month or portion thereof not to exceed 25% with a $25.00 minimum; interest is assessed at 12% per annum. Penalties and interest are assessed for late filing and/or payment on any tax that is not paid by the original due date.
I am a federal government employee working for a government agency or U.S. Postal Service and my employer does not withhold the local tax. Am I responsible for the remittance?
Yes, you are required to report and pay the tax on wages you earned while working in Jessamine County. This annual return (Form JCOT-1) is due on or before 02/28 with a copy of your W2.
Are there any forms of compensation exempt from the payroll withholding?
Yes, the following types of compensation are not subject to the Jessamine County payroll
withholding:
- Any compensation received by members of the Kentucky National Guard for active-duty training, unit training assemblies and annual field training.
- Any compensation received by precinct workers for election training or work at election booths in state, county, and local primary, regular, or special elections.
- Any compensation reported as a housing allowance on the federal form W2 for ministers.
- Third party sick pay received through employment.
I am an employer who outsources payroll and related tax duties to a third-party payer such as a payroll service provider (PSP) or reporting agent (RA). Does this affect my obligation to report and pay local tax?
No, employers who outsource this function are still responsible for any and all payroll taxes including any penalty and interest assessed. This is true even if the employer forwards tax amounts to a PSP or RA to make the required payments. It is best that employers continue to use their own address as the address on record with our office. Doing so ensures that you will continue to receive bills, notices, and other account-related correspondence from our office.
Contact the Occupational Tax Office via email or by calling us at 859-885-3206 about any bills or notices you receive as soon as possible. This is especially important if it involves a payment that the employer believes was made or should have been made by a third-party payer.
Department Supervision and Contacts
- 105 Court Row Nicholasville, KY 40356
- Monday - Friday 8AM to 4PM
[email protected]
(859) 885-4500
About
Jessamine County is ideally set in the heart of Kentucky’s Bluegrass region. Rolling hills, horse farms, lush landscapes and a meandering river offer classic Kentucky vistas.